Withdrawing From New York Film Academy
What Happens If I Withdraw From The Academy?
If you received financial aid funding and withdraw from all of your classes within the first 60% of the term NYFA must recalculate your financial aid eligibility according to a federally prescribed formula.
Because funds are awarded based on completion of the term, your eligibility must be recalculated based on the actual number of days you attended. This will determine if you received funds for which
you are not eligible. You are required to notify the Registrar’s office if you intend to withdraw. Failure to attend classes for 2 subsequent scheduled class periods may result in an institutional withdrawal
from student aid eligibility.
We recommend that you check with the financial aid office to find out if you will owe a repayment before withdrawing from all of your classes. We can advise you while you are considering
withdrawing as to what will happen in your specific situation.
How Do I Notify Financial Aid That I Am Withdrawing?
You must officially withdraw from all your classes using the appropriate withdrawal procedures as listed in the student handbook. When you officially withdraw from all your classes our office is notified. If required, we will do the recalculation of aid for you.
What Happens Next?
We must recalculate your eligibility according to federal regulations for the aid you have received if you withdraw from all your classes within the first 60% of the term.
How Do You Determine the Withdrawal Date for Purposes of Recalculating Financial Aid?
Your last date of recorded attendance in class may be used to calculate the percentage of attendance within the term. This date will be determined based on the following information:
- The date you provided official notification to the Academy by submitting an approved and completed notice of withdrawal form to Office of the Registrar. Official notification may be made by completing the official withdrawal form. If you are unable to complete this form, oral or email notification may be provided to an official within the Office of the Registrar.
- The date you stopped attending your scheduled classes or your last date of academically related activity.
- The official starting date of an approved leave of absence if you fail to return from an approved leave of absence.
- In the event of a medical withdrawal, the withdrawal date is the date indicated by the physician that you were unable to participate in academic activities
- If you do not provide official notification of withdrawal your calculation will be determined using the midpoint of the payment period or period of enrollment or the last date of an academically related activity in which you participated.
Remember that this date is only for the purposes of the Federal aid recalculation. If you provide notification of intent to withdraw, the date of the notification will not be used in possible fee refund determination or recorded as your official withdrawal date by the Academy.
What Is the Recalculation Process?
The first step is to determine the date you began the withdrawal process. Based on available information, we use the withdrawal date described above.
Based on your withdrawal date, we then determine the percentage of the semester you attended by dividing the number of days attended by the number of days in the semester. This percentage is then applied to the aid disbursed or that could have been disbursed to determine the amount you earned.
If the amount of student aid funding disbursed to you is greater than the amount you earned, then unearned funds will be returned to the US Department of Education. This may include a return of the funds you have received for living expenses. If the return of student aid funding results in a tuition balance, you will be required to repay this balance. If the Return to Title IV calculation determines that you are required to return some of the funds that you received directly to the US Department of Education, you will be responsible for paying this amount.
If you have earned funds that have not yet been disbursed, you will be contacted by the Financial Aid Office with a Post Withdrawal Notification offering student loan funds to you within 30 days of your withdrawal determination. You must accept or decline these loans within 14 days, or these funds will be declined.
If you qualified for Federal Pell Grant or Supplemental Educational Opportunity Grant (SEOG) that was not disbursed prior to your withdrawal, the earned amounts of these grants will be posted to your account within 45 days of the determination of your withdrawal.
If the return to Title IV calculation results in a credit balance on your tuition account, the credit balance will be returned to you within 14 days of the date of the return calculation.
Student aid funding will be returned in the following order (as required under regulation):
- Unsubsidized Federal Stafford Loan
- Subsidized Federal Stafford Loan
- Federal PLUS Loan (Graduate Student)
- Federal PLUS Loan (Parent)
- Federal Pell Grant
- Federal Supplemental Educational Opportunity Grant (FSEOG)
How Will I Know the Results?
You will be sent a Return to Title IV letter explaining your calculation and the resulting treatment of your student aid funds. If you owe a balance, you will receive a billing notice from the Bursars’s office.
What Happens if I Owe a Repayment?
If the return of Title IV funds calculation letter determines that you owe a balance to the US Department of Education, you must pay this balance to continue to qualify for Federal student aid funding.
New York Refund Policy
Students must officially withdraw and submit a Refund Request form to the registrar’s office in person, by electronic mail, or by Certified Mail.
A student who officially withdraws before the first day of class from all courses will be refunded the total tuition minus all Institutional fees.
Students who officially withdraw from all courses after the first class will be refunded on a prorated basis up until 40% of the semester (for long term programs) or program (for short term programs). After 40% of the semester or program is completed there will be no refund.
Title IV Financial Aid Funds will be refunded according to the Federal Title IV Refund Formula.
Los Angeles Refund Policy
In compliance with California education law and BPPE regulations, the New York Film Academy advises each student of the following policies with regard to refunds of tuition and institutional charges:
BUYER’S RIGHT TO CANCEL. The student has a right to cancel this enrollment agreement and obtain a refund. A notice of cancellation or withdrawal must be made in writing. The written request must include the following information: specific timeframes, such as the date the course started and the date of cancellation or withdrawal. Notice of Withdrawal forms are available in the Office of the Registrar.
Any student who intends to cancel or withdraw must submit a signed and dated copy of the Notice of Withdrawal Form, or any other form of written notice that includes the required information to:
New York Film Academy
3300 Riverside Dr.
Burbank, CA 91505
REFUND INFORMATION: The student has a right to a full refund of all charges less the amount of $100.00 for the registration fee if he/she cancels this agreement prior to midnight following the first day of instruction. The amount retained for the registration fee may not exceed one hundred dollars ($100).
The New York Film Academy will refund 100% of the amount paid for institutional charges, less an administrative processing fee of $100.00 if notice of cancellation is made through attendance at the first class session, or the seventh class day after enrollment, whichever is later.
After the 100% refund period described above, a student may withdraw from a course after instruction has started and receive a pro rata refund (less a non-refundable administrative processing fee of $100.00) for the unused portion of the tuition and other refundable charges; if the student has completed 60% or less of the term’s instruction. The amount of the refund is calculated based on the student ‘s last day of attendance.
Refunds are disbursed within 30 days of the official withdrawal from the school. The withdrawal is dated on the day that the student gave written notice to the school.
The New York Film Academy shall refund any credit balance on the student’s account within 30 days after the date of the student ‘s completion of, or withdrawal from, the educational program in which the student was enrolled.
South Beach Cancellation and Refund Policy
Should a student’s enrollment be terminated or cancelled for any reason, all refunds will be made according to the following refund schedule:
STUDENT’S RIGHT TO CANCEL
The student has the right to cancel program enrollment and obtain a refund of charges, less a nonrefundable application fee of $65.00 paid. A notice of cancellation must be made in writing on or before the first day of the semester. The written request must include the following information: specific timeframes, such as the date the course started and the date of cancellation. Notice of cancellation can be filled out on the Notice of Withdrawal form, available in the Office of the Registrar. Any student who intends to cancel must submit a signed and dated copy of the Notice of Withdrawal Form, or any other form of written notice that includes the required information to:
New York Film Academy
420 Lincoln Road, Miami Beach, FL 33139
REFUND INFORMATION
1. When calculating the number of days in the semester, the weekends are included.
2. Nonrefundable fees will not exceed $150.00.
3. Students who officially withdraw from all courses after the first day of class will be refunded on a prorated basis up to 40% of the semester, or in the case of a short-term program, up to 40% of the program.
4. A Notice of Withdrawal should be sent to the Registrar’s Office at 420 Lincoln Road, Miami Beach, FL 33139. The Notice of Withdrawal must be in writing and must include the withdrawal date.
5. Official Notification of Withdrawal – Students must notify the Registrar’s Office of their intent to withdraw from active enrollment status or a course. The student’s withdrawal date is either 1) the date the student began the formal withdrawal process, or 2) provided official notification. The withdrawal date will be used to calculate institutional refunds and any return of unearned Federal Student Aid funding. The following withdrawal dates will be used when official notification is given:
Date student began the formal withdrawal process or provided official notification or the last date of academically related activity if a student attends after their official notification of withdrawal.
6. Unofficial Notification of Withdrawal – When a student stops attending class without providing official notification of their intent to withdraw the withdrawal date will be determined using the following criteria: 1) Last date of an academically-related activity – if records indicate that the student attended; or 2) Date of illness, accident, etc. when student is unavailable to request an official withdrawal; or 3) Beginning of a Leave of Absence if student does not return.
7. Students paying per-credit, who officially add/drop a course within the first two (2) weeks of the semester will be issued a 100% refund of the per-credit cost paid, for the course dropped. No refund will be issued for courses withdrawn after week two (2).
8. Students paying a flat-fee term tuition, who officially add/drop a course within the first two (2) weeks of the semester will retake the course in a later semester, at no additional charge. Students paying a flat-fee term tuition who withdraw from a course after the Friday of week two (2) will be required to pay the per-credit amount to retake the course in a later semester.
9. Refunds will be made within thirty (30) days of termination of students’ enrollment or receipt of Cancellation Notice from student.
10. Health insurance through NYFASHIP will not be refunded. Students who graduate, take a Leave of Absence, or withdraw from a program will retain their insurance coverage until the term’s end date.
Refunds of Veteran Educational Assistance Funding
Veterans Educational Benefits
Veterans that have utilized VA benefits to pay tuition charges are subject to the refunds required by the state authorities of each individual campus. Please refer to the refund policies described for each campus or contact your Veteran’s Affairs office at your campus for guidance.
Veterans are responsible for contacting the VA directly for any potential debt that they may have incurred from an early withdrawal for their program of study.
Returning Funds to Tuition Assistance:
In accordance with regulations issued by the Department of Defense, A Return of Tuition Assistance calculation is required to determine eligibility when a servicemember officially or unofficially withdraws from a course or program. If a servicemember officially or unofficially withdraws from a course and he or she did not complete at least 60 percent of the course, he or she may not be eligible for the total amount initially awarded through the Tuition Assistance program. In cases where some or all of the Tuition Assistance must be returned to the DoD, the servicemember will be responsible for all balances on his or her NYFA student account.
If a servicemember withdraws prior to completing 60% of the semester, the amount of Tuition Assistance funds received will be returned to the DoD based on a week by week proration. Each week is counted as 7 days of attendance.
Week 1 90% of the Tuition Assistance is returned
Week 2 80% of the Tuition Assistance is returned
Week 3 70% of the Tuition Assistance is returned
Week 4 60% of the Tuition Assistance is returned
Week 5 50% of the Tuition Assistance is returned
Week 6 40% of the Tuition Assistance is returned
Week 7 30% of the Tuition Assistance is returned
Week 8 20% of the Tuition Assistance is returned
Week 9 10% of the Tuition Assistance is returned
New York Film Academy will return funds to the Tuition Assistance program within 45 days of the student ’s last date of attendance.